Kolkata Gazette Part 2 Online Application: Every Screen Explained, Register to Download
The West Bengal state gazette runs on one portal, wbgazettepart2.in. This is the walkthrough the portal's own manual gives, in plain words: what each screen asks, the exact fee head, the file size limits, the 24-hour revise window and where the PDF appears.
Get Call and Name Change Format
How to Apply Online for the Kolkata Gazette Part II (Quick Answer)
Go to wbgazettepart2.in, register with your mobile and OTP, log in and click New Application. Choose Change of Name or Change of Surname, fill the declaration with your existing name, new name, affidavit number and the Magistrate's name, pay Rs 1,100 on GRIPS under head 0058-00-501-001-14, upload the newspaper page, ID (under 2 MB), photo (under 100 KB) and the Magistrate-attested affidavit, then Preview and Final Submit. You get an application number WB/PART-II/year/number by SMS, can revise for 24 hours, and the notification is issued within 7 days when the file is in order.
| Portal | wbgazettepart2.in, run for Saraswaty Press Limited under the PE&IR Department |
| Who can apply | Residents of West Bengal aged 18 and above; State Government employees; PSUs for notices |
| Application types | Change of Name, Change of Surname, Change of Gender, Change of Religion, PSU / Government undertaking |
| Login | Registered mobile number plus OTP, no password |
| Fee | Rs 1,100 name or surname; Rs 1,700 religion; Rs 1,400 gender; Rs 1,400 PSU notice, on GRIPS head 0058-00-501-001-14 |
| Upload limits | Photo ID not more than 2 MB; photograph not more than 100 KB |
| Application number | WB/PART-II/202X/XXXXXX, by SMS after Final Submit |
| Revise window | 24 hours after Final Submit, then locked in Pending |
| Timeline | Within 7 days of a complete file; approval by SMS |
| Download | Portal Home page after login; Monthly Gazette tab for the compiled issue |
Key Takeaways: Kolkata Gazette Part II Online
- The declaration asks for an affidavit number and the name of the First Class Judicial Magistrate. A notary-only affidavit cannot fill those fields.
- Payment is not on the gazette portal itself. You pay on GRIPS, then come back and enter the deposit ID and upload the receipt.
- Two size limits stop most first-time uploads: ID under 2 MB, photo under 100 KB.
- You get 24 hours to revise after Final Submit. After that, only the SMS shortfall route can change anything.
- The published PDF is on wbgazettepart2.in, not on egazette.gov.in.
wbgazettepart2.in Application: The Numbers and Limits
- The only portal
- wbgazettepart2.in. Registration, payment, uploads, status and download all happen there. There is no counter application and no paper form for Part II.
- Who may register
- A resident of West Bengal aged 18 or above, and State Government employees. Minors and applicants living outside the state must use the Gazette of India instead.
- Mobile number
- Every login and every update runs on the registered mobile through an OTP. Use a number you will keep, because the shortfall and approval messages go nowhere else.
- Application type
- Chosen at the start and it sets everything after it: change of name, change of surname including deletion or a maiden name, change of religion, or change of gender.
- Undertaking annexure
- Annexure I for a name, II for a surname, III for religion, IV for gender. Picking the wrong one is a shortfall, not a rejection.
- Affidavit details asked
- The portal asks for the affidavit number and the name of the Magistrate. The guideline requires attestation by a First Class Judicial Magistrate, so a notary affidavit cannot be entered honestly here.
- Photo ID upload
- Up to 2 MB. Aadhaar, Passport or Driving Licence, or any Government photo identity card for a Government employee.
- Photograph upload
- Up to 100 KB. One recent passport size photograph.
- Payment
- GRIPS, under head 0058-00-501-001-14. Rs 1,100 for a name or surname, Rs 1,700 for religion, Rs 1,400 for gender, revised from time to time by the State Government.
- Final Submit
- The point of no return. Preview every field against your affidavit and newspaper pages before pressing it, because the file then goes to scrutiny as it stands.
- Timeline after submission
- Where all documents are found in order, the notification is issued within 7 days. There is no expedited option and no fee that buys speed.
- Free help
- The Kolkata Gazette Part II help desk at the Sealdah office, 32 A.P.C. Road, Kolkata 700009, by prior appointment. It costs nothing and nobody should charge you for portal access.
On This Page
- Portal numbers and limits
- Before you open the portal
- Step 1: Register
- Step 2: Login and application type
- Step 3: Fill the declaration
- Step 4: Pay on GRIPS
- Step 5: Upload documents
- Step 6: Preview and final submit
- Step 7: Status and download
- Documents by application type
- Why files get a shortfall SMS
- Common questions people search
- Portal terms explained
- Districts we serve
- FAQ
- Enquiry form
Before You Apply on wbgazettepart2.in: Eligibility and Documents to Keep Ready
The portal is quick if the papers are right. It is slow if you discover, at the declaration screen, that your affidavit has no court number.
Check you are eligible
- Aged 18 or above (minors go through the Gazette of India)
- Domiciled in West Bengal, with an address proof that shows it
- Changing name, surname, religion or gender; spelling correction counts as change of name
Have these files on your phone or laptop
- Affidavit sworn before a First Class Judicial Magistrate, scanned. Note the affidavit number and the Magistrate's name; the form asks for both
- The newspaper advertisement, recent, scanned as one clear image or PDF
- Aadhaar, Passport or Driving Licence scan, under 2 MB
- Passport size photograph, under 100 KB
- For surname reversion: court decree or husband's death certificate. For religion: conversion certificate. For gender: GID certificate
The one thing that trips people
Most name change guides say "get the affidavit notarised." That is fine for the Gazette of India. For the Kolkata Gazette Part II the guideline requires attestation by a First Class Judicial Magistrate of a competent court, and the portal's declaration has a field for the affidavit number and the Magistrate's name. Get the affidavit right first, or the form cannot be completed.
Compressing files: a phone photo of Aadhaar is usually 3 to 5 MB. Any free image compressor brings it under 2 MB; a passport photo needs to be cropped and saved at low quality to reach 100 KB. We do this for our clients before the upload screen.
How to Apply for Kolkata Gazette Part II Online: 7 Steps
Register on wbgazettepart2.in
Open the portal. A guideline and manual pop-up appears; read it and click Close. Click Register, tick the box to accept the guideline, and Proceed. Enter your mobile number and verify it with the OTP.
Then fill: Applicant Name, Father's Name, Date of Birth, Email, Present Address, Permanent Address (tick "same as present address" if it is). Click Proceed. The screen says "Registration is successful. Please Login."
Tip: the mobile number you register is the one every OTP, shortfall message and approval SMS will come to. Use your own, not a cyber cafe's.
Log In and Choose the Application Type
Log in with the registered mobile: click Send OTP, enter it, click Login. You land on the Application Status page. Click New Application.
Five buttons appear: Change of Name, Change of Surname, Change of Gender, Change of Religion, and Undertaking for Publication of Advertisement by PSUs or Government Organisation. Pick one. A spelling correction is a Change of Name. Adding, deleting or reverting a surname is a Change of Surname.
Fill the Declaration Exactly as Your Affidavit Reads
The Change of Name screen is a fill-in-the-blanks declaration. In plain form it reads: I (Applicant Name), Son/Daughter/Wife of (Guardian's Name), R/o (Residential Address), have changed my Name from (Existing Name) to (New Name) vide Affidavit No. (Affidavit No) sworn before the (1st Class District Magistrate name). Henceforth I shall be known as (New Full Name) instead of (Existing Full Name) and all my relevant documents should be corrected accordingly. It is further stated that (Existing Full Name) and (New Full Name) is the same and one identical person.
Every field is mandatory. Type the names letter for letter as they appear on the affidavit and the newspaper notice; a mismatch here is the commonest shortfall. The Change of Surname screen is the same with Existing Surname and New Surname. When the fields are complete the system shows a green signal and moves you on.
Pay the Fee on GRIPS, Then Record It on the Portal
The Payment Details page shows the printing charges: Rs 1,100 for Change of Name, Rs 1,100 for Change of Surname (all cases, including deletion and reversion), Rs 1,700 for Change of Religion, Rs 1,400 for Change of Gender, Rs 1,400 for a PSU notice.
Payment is made on the West Bengal Government's GRIPS portal (wbifms.gov.in), under Head of Account 0058-00-501-001-14. Complete the payment there; GRIPS generates a receipt with a Deposit ID.
Back on wbgazettepart2.in, enter the Deposit Amount and Deposit ID, upload the receipt copy, click Upload, then Proceed. Green signal for Payment Details.
Every fee and cost on both routes. Never pay by demand draft or at any counter. If the receipt, amount and deposit ID do not match, the file stops here.
Upload the Documents Within the Size Limits
Three uploads for everyone: the Advertisement (scanned copy of one recent newspaper notice), the ID Proof (Aadhaar, Passport or Driving Licence; any Government photo ID for Government employees; not more than 2 MB), and the Photo (passport size, not more than 100 KB).
Then the category document: for Change of Name, the affidavit attested by a First Class Judicial Magistrate showing father's or husband's name and residential address; for Change of Surname, the same plus the court decree or order for divorce or separation, or the death certificate; for Religion, the conversion certificate; for Gender, the GID certificate. The full list is in the table below.
Green signal for Uploading Files once every required file is accepted.
Preview, Then Final Submit
Tick Uploaded all Required Documents. The Final Submit button appears. Click Preview first and read every line against your affidavit. Then click Final Submit.
The screen shows your application number, WB/PART-II/202X/XXXXXX, and a confirmation SMS goes to the registered mobile. Save the number.
Made a mistake? Use Click to revise within 24 hours of Final Submit. After 24 hours the application cannot be revised and sits in Pending.
Track the Status and Download the Notification
Log in any time and open Application Status. A team under the Nodal Officer scrutinises the file. If something is short, an SMS with an OTP link comes and you fix it online; do not start a new application.
When approved, an approval SMS arrives, usually within 7 days of a complete file. Download your notification from the portal Home page; the compiled issue is under the Monthly Gazette tab. Print several copies. Neither needs certification. It is not on egazette.gov.in, which is the Central Gazette portal. What each status means and where the PDF appears.
What we do for clients on this route: draft the affidavit in the format the portal declaration expects, get the Magistrate attestation arranged, book and scan the newspaper notice, compress the files, guide GRIPS payment in your name, fill the declaration with you on a call, and watch the status till the PDF is downloaded. Kolkata Gazette Part II filing service.
Documents to Upload and Fees for Each Kolkata Gazette Part II Application Type
The three common uploads plus the category document, as listed in the portal manual.
| Application type | Common uploads (everyone) | Category document | Fee on GRIPS |
|---|---|---|---|
| Change of Name (including spelling correction) | Recent newspaper advertisement; photo ID under 2 MB (Aadhaar, Passport, Driving Licence, or any Government photo ID for Government employees); passport size photo under 100 KB; GRIPS receipt | Affidavit attested by a First Class Judicial Magistrate showing father's or husband's name and residential address | Rs 1,100 |
| Change of Surname (add, delete, revert to maiden name) | Magistrate-attested affidavit; court decree or order for divorce or separation; death certificate where the husband has died | Rs 1,100 | |
| Change of Religion | Conversion certificate from a Mandir, Masjid, Monastery, Gurudwara or Church only, with registration number, sign and stamp, conversion date, old and new name with S/o, D/o or W/o and address. Certificates from a society, institution or trust are not accepted | Rs 1,700 | |
| Change of Gender | Gender Identity Disorder (GID) certificate issued by the CMO or Head of Department of the hospital where treatment was done | Rs 1,400 | |
| PSU / Government Organisation notice | Authorisation letter from the Board of Directors or the original Government notification, plus a PDF of the text to be published | Rs 1,400 |
Fees per the portal's Payment Details screen and the 17 May 2023 guideline; subject to revision by the State Government.
Why a Kolkata Gazette Part II Online Application Gets Rejected or Sent Back
Notary affidavit instead of a First Class Judicial Magistrate
The declaration asks for the affidavit number and the Magistrate's name. A notary attestation has neither. Get it sworn before the Magistrate before you register.
Names typed differently from the affidavit or newspaper
Existing Name, New Name and the guardian's name must match all three documents letter for letter, including spacing and initials.
Files over the size limit
ID over 2 MB or photo over 100 KB will not upload and the green signal never appears. Compress before you start.
Deposit ID or amount not matching the GRIPS receipt
Copy the Deposit ID exactly from the GRIPS receipt and enter the same amount. Paying under a different head of account is not accepted.
Address on the affidavit different from the ID proof
The affidavit must show the residential address, and it should match the ID you upload and the address you registered with.
Conversion certificate from a trust or society
For Change of Religion only a certificate from a Mandir, Masjid, Monastery, Gurudwara or Church is accepted, with registration number, sign, stamp, date and both names.
Trying to edit after 24 hours, or filing a second application
After the revise window closes, wait for the shortfall SMS and fix it through the OTP link. A duplicate application means a second fee, and the guideline says false or incomplete information forfeits the fee.
Common Questions People Search About the Kolkata Gazette Part 2 Application
Three short answers to the searches that bring people to this page.
Can I apply for the Kolkata Gazette Part II without an agent?
Yes, and most people should. The portal is in English, the fields are plain, and the free help desk at Sealdah exists for exactly this. What an agent is worth is the checking before you submit, because a wrong annexure or a mismatched address costs a week. If somebody quotes you a fee for portal access itself, that part is free.
Can I edit my application after Final Submit?
Not on your own. After Final Submit the file goes to the scrutiny team, and the only way back in is the shortfall SMS with its OTP link, which reopens the specific item they ask about. That is why the preview screen matters more than any other screen. Read every field there against the affidavit and the newspaper pages before you press it.
What if the GRIPS payment fails but money is deducted?
Do not pay again immediately. GRIPS reconciles most failed transactions on its own within a few working days, and the successful challan then shows against your application. Keep the bank reference and the challan screen. Paying twice creates a second receipt that has to be untangled later, and the fee for the extra one is not refunded by the portal.
People Also Search For
Portal Terms Explained: Application Type, GRIPS Challan, Final Submit
Eight words you will meet on wbgazettepart2.in, in one line each.
Application type
The category chosen at the start: name, surname, religion or gender. It decides the annexure, the fee and the documents asked for.
Annexure
The fixed undertaking wording the portal shows. Annexure I for a name, II for a surname, III for religion, IV for gender.
Declaration
The typed notice text stating the old name, the new name, parentage and address. It must repeat your affidavit and newspaper wording exactly.
GRIPS challan
The West Bengal payment receipt generated under head 0058-00-501-001-14. Its number links the payment to your application.
Final Submit
The button that sends the file to scrutiny. Nothing can be edited afterwards except through a shortfall SMS.
Shortfall
The portal term for a missing or unreadable document. It arrives as an SMS with an OTP link and reopens only the item in question.
Nodal Officer
The officer whose team scrutinises applications before the notification is issued.
Supporting proof
What the published notification is. It rewrites no register by itself. You still apply to Aadhaar, PAN, the bank and every other office separately.
Portal Application Help for Kolkata, Howrah, Siliguri and Every District
The application is fully online, so your district changes nothing about the screens. Only two steps happen outside the portal: the affidavit before a Magistrate at a court in your subdivision, and the newspaper booking. We can sit on a call while you fill it in, from anywhere in the state.
Kolkata Gazette Part II Online Application: Frequently Asked Questions
How do I apply online for the Kolkata Gazette Part II?
Register at wbgazettepart2.in with your mobile and OTP, log in, click New Application, choose Change of Name or Surname, fill the declaration with your affidavit number and the Magistrate's name, pay Rs 1,100 on GRIPS under head 0058-00-501-001-14, upload the newspaper page, ID, photo and affidavit, preview and final submit. Approval comes by SMS, usually within 7 days.
What is the affidavit number the portal asks for?
The serial number the Magistrate's court writes on your affidavit when it is sworn. It goes in the declaration along with the name of the First Class Judicial Magistrate. A notary-only affidavit has no such court number and is a shortfall on this portal.
What are the file size limits on wbgazettepart2.in?
Photo ID scan not more than 2 MB. Passport size photograph not more than 100 KB. Compress before uploading; an oversized file simply will not upload and the green tick will not appear.
How do I pay the Kolkata Gazette Part II fee?
On the GRIPS portal of the West Bengal Government, wbifms.gov.in, under head of account 0058-00-501-001-14. Rs 1,100 for name or surname, Rs 1,700 for religion, Rs 1,400 for gender. Then enter the deposit amount and deposit ID on wbgazettepart2.in and upload the receipt.
Can I edit the application after final submit?
Only within 24 hours, using the Click to revise button. After 24 hours the application is locked in Pending and cannot be revised, so use the Preview screen carefully before you submit.
What does the application number look like?
WB/PART-II/202X/XXXXXX, shown on screen after Final Submit and sent by SMS to the registered mobile. Keep it; it is how you follow the file.
How long does the Kolkata Gazette Part II take after online application?
The guideline says the notification is issued within 7 days of submission when all documents are in order. Shortfalls come by SMS with an OTP link and are fixed online; the clock restarts from a complete file.
Where do I download the published Kolkata Gazette Part II?
After the approval SMS, log in and check Application Status, then download the notification from the portal Home page. The Monthly Gazette tab has the compiled monthly issue. It is not on egazette.gov.in, which is the Central portal.
Can I apply for the Kolkata Gazette Part II for my child?
No. The portal is for applicants aged 18 and above who are domiciled in West Bengal. A minor's name change goes through the Gazette of India by post.
Which languages does the newspaper notice accept for Part II?
The 2022 guideline listed Urdu, Nepali, Santhali, Bengali, English and Hindi. In practice we publish in one Bengali daily and one English daily so the same pages also work for the Gazette of India.
Official Sources for the Kolkata Gazette Part II Online Process
Process Manual, Version 1.2.0
wbgazettepart2.in, Process Manual PDF: registration fields, application types, declaration text, GRIPS head, upload limits, application number format, 24-hour revise rule, download location.
Guideline of 17 May 2023
Notification 511-PEIR-99/59/2022: eligibility, admissible items, documents, fees, 7-day timeline, forfeiture and redressal.
GRIPS Portal
wbifms.gov.in: the West Bengal Government receipt portal where the fee is paid under head 0058-00-501-001-14.
Gazette Name Change in West Bengal: The Complete Series
Nine guides on the gazette notification itself: which gazette, the wording, the documents, the time, and the marriage, minor, passport, spelling and Kolkata cases.
Gazette Name Change in West Bengal
What the notification is, which gazette to use, and what it is worth.
Read →Gazette Name Change After Marriage
When the marriage certificate is enough, and when you need a gazette.
Read →Gazette Name Change for a Minor
Central only, Rs 1,700, parent as applicant, school and board timing.
Read →Notification Format and Sample
The wording of the affidavit, notice, form and published entry.
Read →Documents Required
Both routes item by item, with size limits and category extras.
Read →How Long It Takes
7 days state, 30 to 45 days central, day by day, and what adds weeks.
Read →Gazette Name Change for Passport
Why the passport office wants the Gazette of India, and how to time it.
Read →Name Correction in Gazette
Three cheaper routes first, then the gazette as change of name.
Read →Gazette Name Change in Kolkata
Courts, dailies, Sealdah desk, Belghoria press and our Park Circus office.
Read →Gazette Office Guides for West Bengal: The Complete Series
Six guides that cover the West Bengal gazette offices end to end: where they are, how to apply, what it costs, what the rules say, and where the old Alipore address went.
Gazette Office in West Bengal
Saraswaty Press, the Sealdah help desk and the Delhi office: which one your case needs.
Read →Kolkata Gazette Part 2 Download and Status Check
Application Status, the shortfall SMS, and where the PDF appears.
Read →Gazette Notification Fees in West Bengal
Every cost separated: GRIPS, BharatKosh, stamp paper, newspapers, courier.
Read →Kolkata Gazette Part 2 Guidelines Explained
The 17 May 2023 notification, clause by clause, in plain words.
Read →Government Press Alipore Name Change
Where Part II moved in 2023 and what to do if you were sent to Alipore.
Read →Get Call and Name Change Format
Want the Portal Filled With You on a Call, Not Alone at Midnight?
Send your ID photo and the new name. We draft the affidavit in the declaration's own format, arrange the Magistrate attestation, compress the files and sit with you through Final Submit. Monday to Saturday.